PRIVACY POLICY FOR PARTICIPATION

Study Trip to Dublin – Organized by LAPIS. vzw

1. Introduction
LAPIS. vzw (hereinafter referred to as "LAPIS," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you participate in our 4-day study trip (hereinafter referred to as "the Study Trip"). By participating in the Study Trip, you consent to the collection and use of your personal data in accordance with this Privacy Policy.

2. Data Collection
We collect and process personal data necessary for organizing and managing the Study Trip. This may include:
• Full name
• Contact details (email, phone number, address)
• Date of birth
• Emergency contact information
• Dietary preferences and medical information (if voluntarily provided)
• Payment details for study trip fees
• Travel document details (if required for arrangements)
• Photographs and videos taken during the Study Trip (subject to consent)

3. Purpose of Data Processing
We process your personal data for the following purposes:
• Study trip registration and communication
• Travel logistics and accommodation arrangements
• Emergency contact and health-related considerations
• Payment processing and invoicing
• Compliance with legal and regulatory requirements
• Documentation and promotion (with consent)

4. Data Storage and Protection
We store your personal data securely and implement appropriate technical and organizational measures to prevent unauthorized access, loss, or misuse. Your data will only be retained for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

5. Sharing of Data
We do not sell or rent your personal data. However, we may share it with:
• Service providers (e.g., hotels, transport providers) for study trip organization
• Emergency contacts in case of necessity
• Legal authorities if required by law

6. Consent for Photos and Media
During the Study Trip, we may take photos and videos for documentation and promotional purposes. We might use your image in any promotional materials. If you do not wish to be photographed or filmed, please inform us in writing before the start of the Study Trip.

7. Your Rights
You have the right to:
• Access, update, or correct your personal data
• Withdraw consent for data processing where applicable
• Request deletion of your data, subject to legal and operational requirements
• Lodge a complaint with a data protection authority if you believe your rights have been violated

8. Contact Information
For any questions or requests related to this Privacy Policy, please contact us at:
LAPIS. vzw
Nijvelse dreef 180/12, 1160 Brussel
Email: info@lapis-global.com

9. Policy Updates
We may update this Privacy Policy from time to time. Any changes will be communicated to participants and published on our website.
By registering for the Study Trip, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and processing of your personal data as described above.